Administrative Assistant

We are looking for an Administrative Assistant to join our client´s project in Stockholm. This is a consultancy full-time, on-site position (100% utilization) from November 1, 2025, to April 30, 2026.

About the Client:

Our client team is part of a globally leading company in the fashion and retail industry, with a strong presence in both physical and digital markets. They are committed to offering sustainable and trendy products to a worldwide customer base.

Role Overview:

The Administrative Assistant will support managers across a range of administrative tasks and coordinate with external vendors and service providers to ensure smooth operations and timely support.

Key Responsibilities:

• Manage invoice processing for managers, controllers, and HR
• Approve employee time reports in the HRM system
• Handle travel and hotel bookings
• Manage expense reporting in HRM for managers
• Maintain and manage distribution mail lists
• Assist managers with administrative tasks and errands
• Order flowers and gifts for special occasions
• Plan and coordinate social activities such as workshops, breakfasts, and after-work events

Required Knowledge and Skills:

• Strong administrative skills with attention to detail
• Service-minded with a proactive approach
• At least 1 year of experience in administration, front desk management, office management, or customer service support
• Clear communication skills in English
• Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint)

Additional Information:

Location: Stockholm (remote work not allowed)
Status: CV review and interviews ongoing.

Interesting?

Does this sound like the right opportunity for you? Apply today!